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a friendly service covering audit, tax, accounts, self assessment,

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We are a firm of Chartered Certified Accountants

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From start-up to exit & everything in-between.

Whether you’re struggling with company formation,

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Accountants Derby

We  offer cloud-based accounting solutions.  Using good technology saves time.  With the power of cloud accounting in your hands, you can access accurate real-time data on the go, accept instant payments and even automate repetitive tasks like invoicing. Fast, easy, touch-of-a-button software can make a real difference to the way you run your business.

02/12/2015

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We offer a range of high quality services

Web-based accounting

Xero is a web-based accounting system designed with the needs of small business owners in mind.

 

It can automatically connect to your bank and download your bank statements. From there it’s simple to tell Xero what transactions relate to and once told it remembers and looks out for similar transactions. This saves time and makes keeping your accounts up to date easier.

 

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Making Tax Digital - VAT

Our process for delivering tax accounting vat self assessment and payroll services

 

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Our Process

Understand your needs

Firstly we listen and gain an understanding of your business and what you are aiming to achieve.

Continuous improvement

We seek your opinions on the service we provide and respond to feedback in order to upgrade and improve what we do.

Build a relationship

Success in business is based around relationships and trust. Our objective is to develop and build strong relationships with our clients, based on two way trust and respect.

Confirm your expectations

Our aim is  to help you maximise your business potential and we tailor our service to meet your requirements and agree a timetable for delivering them.

Actively communicate

Communication is important to the success of any commercial venture. It is therefore a vital part of our work with you, sharing the knowledge and ideas that help you to realise your ambitions.

Our Process

Understand your needs

Confirm your expectations

Actively communicate

Build a relationship

Continuous improvement

Straightforward and easy to deal with Adrian Mooy & Co provide an efficient, friendly and professional service - payroll, tax returns, annual accounts and VAT returns are always done on time.    Eddie Morris

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Testimonials

First class! Super accountant! We have been with Adrian Mooy & Co since 1994. They provide a prompt, accurate & reliable service. There is always someone at the end of the phone to help and advise us. They have always delivered and we are more than happy to recommend them.    Ian Cannon

Helpsheets

  • Using the VAT flat rate scheme

    The VAT flat rate scheme is a simplified flat rate scheme which can be used by smaller businesses to save work. Under the scheme, businesses pay a set percentage of their VAT inclusive turnover to HMRC rather than the difference between the VAT that they charge and the VAT they suffer on the goods and services that they buy. The percentage that they need to pay depends on the sector in which they operate, and also on whether they are a limited cost business. The main advantage of the scheme is that it reduces the work in complying with VAT. For example, there is no need to record the VAT on purchases. However, for some businesses this may come at a cost, as the amount that they pay over to HMRC may be more than would be payable under traditional VAT accounting. Before joining the scheme, it is advisable to do the sums.

    Eligibility

    A business is eligible to join the scheme if it is VAT registered and it expects its VAT taxable turnover to be £150,000 or less in the next 12 months. This is everything that is sold that is not exempt from VAT. However, a business is not allowed to rejoin the scheme if it has used it previously and left within the previous 12 months. The VAT flat rate scheme cannot be used by businesses that use a margin or capital goods scheme, nor can it be used with the cash accounting scheme; instead, the flat rate scheme has its own cash-based method to determine turnover.

    A business must leave the scheme if, on the anniversary of joining, its turnover in the last 12 months was more than £230,000 including VAT, or it is expected to be so in the next 12 months. A business must also leave if they expect their turnover in the next 30 days to be more than £230,000 including VAT.

    The flat rate

    The flat rate depends on the type of business. The percentages can be found on the Gov.uk website at www.gov.uk/vat-flat-rate-scheme. A business benefits from a discount of 1% in its first year of VAT registration.

    Businesses that are classed as a limited cost business pay a higher rate of 16.5% regardless of the sector in which they operate. This is a business whose spend om relevant goods is less than either 2% of its turnover or £1,000 a year (£250 a quarter) if more than 2% of turnover. Where costs are close to 2% of turnover, the business may need to perform the calculation each quarter to ascertain whether they need to use the limited cost business percentage of 16.5% or that for their sector.

    Not everything that a business purchases counts as ‘goods’ for the purposes of the calculation – only ‘relevant goods’ count. The main exceptions are services, such as accounting and advertising, car fuel (unless the business operates in the transport sector) and rent. Where a business incurs significant costs on services or fuel but their other goods amount to less than 2% of their turnover, they may be better off using traditional accounting. The limited cost business percentage of 16.5% of VAT inclusive turnover equates to 19.8% of VAT exclusive turnover, leaving only a narrow margin to cover any VAT suffered.

    Example

    A photography business joins the VAT flat rate scheme and in its first quarter has VAT inclusive turnover of £24,000 (£20,000 plus VAT). Its relevant goods in the quarter are £1,250. As this is more than 2% of the turnover, the business is not a limited cost business.

    The flat rate percentage for its sector is 11%. However, as it is in the first year as a VAT registered business it benefits from a discount of 1%. Therefore, it must pay VAT of £2,400 to HMRC (10% of £24,000).

    Capital goods

    If you opt for the flat rate scheme, you will not normally be able to claim back VAT separately on capital goods unless they cost more than £2,000 and you do not intend to resell them.

  • Budget 2024

    Overview

    • Many possible changes were the subject of speculation leading up to the Budget: this list includes things that have been ruled out, as well as changes that the Chancellor announced
    • These key points include measures that were announced previously but are about to come into force
    • Measures which will not take effect until future dates are listed separately below

     

    ​​​​​​​​​​​​Implemented immediately

    • Capital Gains Tax rates for disposals on or after 30 October 2024 rise from 10% to 18% (basic rate taxpayers) and 20% to 24% (higher rate taxpayers); the higher rate for residential property remains 24%
    • Lifetime limit for gains qualifying for Investors’ Relief is reduced from £10 million to £1 million for disposals on or after 30 October 2024
    • Stamp Duty Land Tax surcharge for purchase of additional dwellings increased from 3% to 5% for purchases from 31 October 2024
    • Rules tightened for close company loans to participators, transfers of UK pension funds abroad, Employee Ownership Trusts, Employment Benefit Trusts and liquidation of Limited Liability Partnerships to close loopholes from 30 October 2024

     

    From January 2025

    • Confirmation that VAT will apply to private school fees from 1 January 2025

     

    From April 2025

    • Increase in rate of Employer National Insurance Contributions (ERNIC) from 13.8% to 15%, together with reduction of Secondary Threshold from £9,100 to £5,000
    • Increase in Employment Allowance for small businesses’ ERNIC from £5,000 to £10,500 for 2025/26
    • Certain ‘double cab pickup vans’ to be treated as cars for some tax purposes
    • Extension until March 2026 of the 100% first year allowance for qualifying expenditure on zero-emission cars and charging points for electric vehicles
    • Abolition of the remittance basis of taxation for foreign domiciled individuals, to be replaced by a ‘residence-based scheme’
    • CGT rate on disposals qualifying for Business Asset Disposal Relief increased from 10% to 14%
    • CGT rate on ‘carried interest’ increased to 32%
    • IHT Agricultural Property Relief to be extended to land managed under an environmental agreement with government or other approved bodies
    • 40% business rates relief for retail, hospitality and leisure businesses for 2025-26 on values up to £110,000
    • Charitable business rates relief no longer available for private schools
    • Fuel duty remains frozen, and the temporary 5p cut announced in March 2024 will be extended to 22 March 2026
    • Rate of interest on late paid tax will increase by 1.5 percentage points
    • Security for certain tax reclaims increased by introduction of a requirement for a digital signature
    • Above inflation increases in National Living Wage and State pension
    • As previously announced, the advantageous tax treatment of Furnished Holiday Lettings no longer applies in 2025/26

     

    From April 2026

    • CGT rate on disposals qualifying for Business Asset Disposal Relief increased from 14% to 18%
    • ‘Carried interest’ moved to the income tax regime, with a discount for certain qualifying disposals
    • IHT Agricultural Property Relief and Business Property Relief at 100% will only apply to the first £1 million of combined value; above that limit, the maximum relief will be 50%
    • IHT Business Property Relief restricted to 50% for all ‘unlisted’ shares which are quoted on recognised stock exchanges such as the Alternative Investment Market
    • Tightening of rules on charitable tax reliefs and closure of an avoidance scheme involving company cars from 6 April 2026
    • Confirmation of the introduction of Making Tax Digital for Income Tax Self-Assessment from April 2026

     

    No change, or later

    • Unused pension funds and death benefits payable from a pension will be included in a person’s death estate for IHT purposes from 6 April 2027
    • No changes to the ability to draw tax-free lump sums from pension funds, or reintroduction of a lifetime allowance
    • The freezing of personal income tax allowances and rate bands will end with 2027/28: inflationary increases will be reintroduced for 2028/29
    • Corporation tax rates appear to be fixed for the duration of the Parliament
    • Inheritance tax nil rate bands will be frozen at their present levels until April 2030 (extended by two years from the previously announced date); no change to the availability of the additional Residence Nil Rate Band
    • ISA and Junior ISA investment limits fixed at their current levels until April 2030
    • Company car tax rates announced for 2028-29 and 2029-30, to provide long-term certainty; the incentives for purchasing electric vehicles will be maintained
    • Previous Government’s proposal to base High Income Child Benefit Charge on combined household income will not be taken forward – HICBC still based only on the income of the higher earner of a couple
  • Reclaiming VAT on a car – notoriously difficult to claim

    The VAT tax rules are clear - input tax cannot be claimed on the purchase of a new or used car that is made available for any private use.  However, input tax can usually be claimed on cars used as a tool of a trade such as by a driving school, taxi firm or private car hire business, even if there is minor private use.

    This strict rule was tested in a recent tax case of Maddison and Ben Firth T/A Church Farm v HMRC 2002. This case also underlines the importance of documents when submitting a claim to HMRC.

    Mr and Mrs Firth were in business registered for VAT as 'subcontracting glam/camping, weddings and events' - mainly organising weddings and other events. The business claimed input tax on the purchase of two new cars, on the basis that they were used exclusively for business purposes and not available for private use. However, the Tribunal agreed with HMRC that there was insufficient evidence to prove a business-only intention. Importantly they came to this conclusion based on the insurance policy which included insurance for 'Social, Domestic and Pleasure' (SDP). Although Mr Firth explained that it was very difficult to obtain insurance without SDP the option was still available and that was enough to refuse the claim. The Tribunal stated that  fact that the insurance policies did not cover the carrying of passengers on a commercial charge basis was an important point and refused the claim. Relevant factors quoted in the case were 'who has access to the car and when; what is the likelihood that the car will never be used for mixed business and private journeys; what is the availability of the car; whether the user keeps a log of journeys; whether the car is insured for private use; and whether the vehicle has any peculiar feature or adaptations for a particular kind of business use?'

    In addition, although there was a valid council issued private operator licence, private hire was not covered by the policy. It also did not help Mr Firth's case that although an Audi TT has five seats it is, in effect, a two-seat car and as such not a practical car for private hire (one of the exceptions to the VAT rules).

    Finally, HMRC refused a claim for the VAT input on a personalised number plate fixed to a motorcycle, finding that it was personalised to include Mr Firth’s first name. The claim was for business advertising but HMRC disagreed and refused the claim as the number plate (BS70 BEN) did not refer to the business named 'Church Farm'.

    As ever in such cases, looking at the facts, this case should probably not have reached as far as a Tribunal Hearing. However, this case underlines the importance of 'intention' and of documents in supporting any claim for input VAT.

  • Is it worth paying voluntary Class 3 NICs?

    The payment of National Insurance contributions is linked to entitlement to the state pension. If sufficient National Insurance contributions of the right type are paid for a tax year, that year counts as a qualifying year for state pension and benefit purposes. A person may also secure a qualifying year if they are awarded National Insurance credits for that year. This may be because they have low earnings or are in receipt of certain benefits, such as child benefit or carer’s allowance.

    People reaching state pension age on or after 6 April 2016 need 35 qualifying years for a full state pension and at least ten qualifying years to receive a reduced state pension.

    Different classes of NIC

    Employed and self-employed earners pay different classes of contribution. Employed earners pay Class 1 contributions if their earnings exceed the primary threshold. For 2024/25 this is set at £242 per week, £1,048 per month and £12,570 per year. However, where their earnings are between the lower earnings limit (set at £123 per week, £533 per month and £6,396 per year) and the primary threshold, the employee is treated as if they had paid National Insurance contributions, albeit it at a zero cost. Where earnings in the tax year are equal to 52 times the weekly lower earnings limit (so, £6,396 for 2024/25), the earner secures a qualifying year for state pension purposes. Employed earners whose earnings are below this level will not build up state pension entitlement via their earnings. Contributions payable by the employer (secondary Class 1, Class 1A and Class 1B) do not provide any pension or benefit rights for employees.

    Self-employed earners now build up entitlement through the payment of Class 4 contributions, in respect of which a liability arises where their profits from self-employment are more than the lower profits limit (set at £12,570 for 2024/25). Where profits are between the small profits threshold (set at £6,725 for 2024/25) and the lower profits limit, the self-employed earner receives a National Insurance credit which provides them with a qualifying year.

    For 2023/24 and earlier tax years, self-employed earners built up their state pension entitlement through the payment of Class 2 contributions; for 2023/24 and earlier tax years, the payment of Class 4 contributions did not provide any pension or benefit rights.

    Self-employed earners whose profits are below the small profits threshold can pay voluntary Class 2 contributions to preserve their state pension entitlement.

    Voluntary Class 3 contributions

    Individuals who will not have 35 qualifying years by the time that they reach state pension age may want to pay voluntary Class 3 contributions in order to boost their state pension. However, before paying the contributions, it is important to check that doing so will be beneficial. An individual can check their National Insurance record and state pension forecast online on the Gov.uk website or via the HMRC app. Making voluntary contributions is only worthwhile if a person will not otherwise have 35 qualifying years when they reach state pension age and if, after making the contributions, they will have at least ten qualifying years. This is the minimum needed for a reduced state pension. An individual may also be able to pay voluntary contributions if they have reached state pension age and want to plug gaps in their record to boost their state pension.

    Class 3 contributions for 2024/25 are payable at the rate of £17.45 per week. Class 3 contributions must normally be paid no later than six years from the end of the tax year to which they relate (so by 5 April 2031 for 2024/25 contributions). Where contributions are paid after the end of the tax year to which they relate, they are usually paid at the current rate where this is higher. Individuals who have gaps in their National Insurance record between 6 April 2006 and 5 April 2016 can make voluntary contributions at the 2022/23 rate of £15.85 per week until 5 April 2025 to plug those gaps.

    Self-employed earners with profits below the small profits threshold can pay voluntary Class 2 contributions instead of voluntary Class 3. This is a much cheaper option (£3.45 per week for 2024/25 rather than £17.45 per week). They can also plug gaps in their record between 6 April 2006 and 5 April 2016 by making contributions at the 2022/23 Class 2 rate of £3.15 per week by 5 April 2025.

     

  • Dividend ‘traps’ to avoid

    Where the plan is to pay a dividend the director/shareholder must ensure that set procedures are in place. This article describes some traps for the unwary and what can be done to reduce the likelihood of HMRC enquiries into dividend payments made.

    Trap 1- Timing

    The relevant date for an interim dividend is either the actual date of payment (because a dividend resolution is not needed to confirm payment) or the date the payment is placed at the directors/shareholder's disposal. However, unless a resolution is signed and dated, HMRC will consider the payment date to be the date that the payment is entered into the company’s books. This could be a problem should the year of declaration be a year when the shareholder is a basic rate taxpayer but through slack record keeping the dividend is taxed in the next year when the shareholder may be a higher rate taxpayer. This ‘trap’ is more likely to occur in respect of an interim dividend because a final dividend only becomes an enforceable debt when approved by resolution at a general meeting of shareholders. Therefore the relevant date for a final dividend is the date of declaration, the date for which can be planned.

    Trap 2 - PHI Insurance

    Drawings in the form of dividends together with a low or nil salary could cause problems should the director claim under a Permanent Health Insurance policy. Such policies invariably pay out only on a percentage of earnings when the policyholder cannot work through illness or accident. Therefore it is recommended that the policy be reviewed to check that account is taken of dividend income as well.

    Trap 3 - Correct paperwork

    HMRC has been known to investigate disparities between dividends declared on a personal tax return with shareholdings declared at Companies House, raising penalties for incorrect returns. Proof in the form of a paper trail of dividends declared and share certificated can be vital as the recent tax case of Terence Raine v HMRC 2016 UKFTT 0448 (TC) showed..

    The company, of which Mr Raine and his colleague were directors, was set up by an agent. They were under the impression that each was holding one share and one would be appointed as the director and the other the company secretary. However, the paperwork was completed such that, technically, one share remained in the agent's name. For 10 years, Annual Returns (now 'Confirmation statements') were submitted to Companies House which showed that Mr Raine held all the shares and the accounts confirmed this.. Every year, dividends were declared and paid with supporting counterfoils showing an equal split of share ownership. Eventually, HMRC checked the dividends declared against those shareholdings shown on the Annual Return and saw that they differed. The tax tribunal concluded that Raine must have been aware of the discrepancy, as he was the director who had signed the accounts. Therefore the tax demand and penalties that would have been paid as per the paperwork (namely, all taxable on Raine) were valid.

  • Giving away the buy-to-let to save inheritance tax

    Where a person has a property portfolio, they may consider giving away one or more of their investment properties during their lifetime to reduce the inheritance tax payable on their estate. However, inheritance tax cannot be considered in isolation, as there may also be capital gains tax consequences which need to be taken into account.

    We take a look at some of the issues.

    Inheritance tax

    Inheritance tax is payable on the estate to the extent that it exceeds the available nil rate bands. Each person has a nil rate band of £325,000. A surviving spouse or civil partner’s estate can also benefit from the unused proportion of their spouse/civil partner’s unused nil rate band. This must be claimed. They can also benefit from any unused residence nil rate band, which is available where a main residence is left to a direct descendent.

    For inheritance tax purposes, gifts fall out of account if they are made more than seven years before death. The gift is known as a ‘potentially exempt transfer’ (PET) as inheritance tax will only be chargeable if the donor dies within seven years of making the gift.

    Where the gift is made at least three years before death, taper relief applies, reducing the inheritance tax payable on the death estate. This can have unintended consequences.

    The nil rate band is applied to shelter gifts in the order in which they are made. This can act to reduce the IHT-saving properties of the nil rate band. For example, if a gift is made between 6 and 7 years before death, taper relief will mean that the effective IHT rate on the gift is 8%. However, if the gifts falls within the nil rate band, no inheritance tax will be payable. Consequently, that portion of the nil rate band will only save tax at 8% rather than at the 40% that would be payable on a gift made at death or within three years of death.

    To enhance the likelihood of a lifetime gift being free of inheritance tax free (and to maximise the tax-saving potential of the nil rate band), it should be made earlier rather than later.

    Capital gains tax

    Making a lifetime gift of an investment property can be effective for saving inheritance tax, but it may trigger a capital gains tax liability. If the gift is made to a connected person, such as child, there will be a deemed disposal at market value, and capital gains tax will be payable on the gain. Further, gifting the property will mean that there are no sale proceeds from which to pay the tax.

    This may not be a problem, and indeed can be beneficial, if the value has fallen and the disposal will give rise to a loss. Even a gain may not be problematic if it can be sheltered by allowable losses or the available annual exemption, or if the tax payable is small enough to warrant the potential inheritance tax saving.

    If there is a gain, a higher rate taxpayer will pay tax on it at 28%. If the donor survives seven years, there will be no inheritance tax to pay. Where this is the case, making a lifetime gift and paying capital gains tax at 28% on the gain will be cheaper than gifting the property at death and the estate paying inheritance tax at 40% on the full value at the date of death. Where the gift is made at death, there is no capital gains tax for the estate to pay – there is a tax-free uplift at death.

    However, if the donor does not survive seven years, there may well be inheritance tax and capital gains tax to pay, particularly if the value of the property exceeds the nil rate band. This may significantly increase the total tax payable.

    It should also be remembered that on lifetime gift the donee will acquire the property at market value and will pay capital gains tax on any gain that they make on their disposal unless they occupy the property as their only or main residence. Where the property is acquired at death, their base cost is the market value at the date of death.

    Weigh up the pros and cons

    There is something of a gamble here as the tax outcome will depend on whether the donor lives seven years from the date of the death. It is a question of weighing up the different options and deciding what risks are worth taking to potentially save tax.

  • Planned changes to agricultural property relief

    Protests by farmers following the October 2024 Budget have catapulted agricultural property relief (APR) into the spotlight. But what is the relief, who can benefit and how is it changing?

    Nature of APR

    APR and its companion relief, business property relief (BPR), are inheritance tax reliefs which reduce or eliminate the inheritance tax payable when qualifying assets are passed on, either during the transferor’s lifetime or on their death. There are two rates of relief – 100% and 50%.

    APR is available in respect of land or pasture that is used to grow crops or to rear animals. It is also available in respect of:

    • growing crops;
    • stud farms for breeding and rearing horses;
    • short rotation coppice – trees that are planted and harvested every ten years;
    • land not currently being farmed under the habitat scheme;
    • land not currently being farmed under a crop rotation scheme;
    • the value of milk quotas associated with the land;
    • some agricultural shares and securities; and
    • farm buildings, farm cottages and farmhouses (which must be appropriate to the size of the farming activity taking place).

    The property must be part of a working farm in the UK.

    Farm equipment and machinery does not qualify (although this may benefit from BPR). Similarly, APR is not available in respect of derelict buildings, harvested crops, livestock or any property subject to a binding contract for sale.

    To benefit from APR, the agricultural property must have been owned and occupied immediately before the transfer for at least two years if occupied by the owner, a company controlled by them or by their spouse or civil partner, or for at least seven years if occupied by someone else.

    APR is given at the rate of 100% (so no inheritance tax is payable) if the person who owned the land farmed it themselves or if the land was used by someone else on a short-term grazing licence or let on a tenancy that began on or after 1 September 1995. In any other case, the relief is given at 50%.

    Budget changes

    A cap on the 100% rate of APR and BPR was announced in the October 2024 Budget. From 6 April 2026, the 100% rate will only be available on the first £1 million of combined agricultural and business property. Once this limit has been used up, agricultural and business property that would otherwise attract relief at 100% will instead only receive relief at 50% – an effective inheritance tax rate of 20%.

    As APR and BPR are available in addition to the standard nil rate band of £325,000 and the residence nil rate band of £175,000 where a residence is left to a direct descendant, a couple can give away a farm worth £3 million before inheritance tax is payable (as long as neither leaves an estate valued at more than £2 million as this will reduce or eliminate the availability of the residence nil rate band).

    Where the changes will expose the farm to a potential inheritance tax bill, it is advisable to take professional advice. Consideration could be given to passing on the farm earlier; there will be no inheritance tax to pay if the transferor survives seven years from the date of the gift. To avoid an immediate capital gains tax charge, gift hold-over relief can be claimed jointly by the transferor and transferee. Agricultural land which would not qualify for gift hold-over relief as a business asset qualifies if it counts as agricultural property for inheritance tax purposes. This will delay payment of the capital gains tax until the farm is sold.

  • What to do if you cannot pay your tax bill

    As the cost of living crisis continues to bite, you may find that come 31 January 2025 you are struggling to pay your Self Assessment tax bill. If this is the case, it is important that you do not bury your head in the sand – the bill will not go away and, with the addition of interest and penalties, will become bigger. However, there are options available which may allow you to pay what you owe over a longer period.

    Coding out

    If you filed your 2023/24 tax return online by 30 December 2024 or filed a paper return before 31 October 2024 and you have PAYE income, if you owe £3,000 or less, HMRC will collect what you owe by adjusting your tax code for 2025/26. This effectively allows you to pay in interest-free instalments and is something of a good deal.

    Time to Pay Arrangements

    To spread the cost, you may be able to pay your bill in instalments by setting up a Time to Pay Arrangement with HMRC. You may be able to do this online if all of the following apply:

    You have filed your 2023/24 tax return.

    You owe £30,000 or less.

    You are within 60 days of the 31 January deadline.

    You do not have any other payment plans with HMRC.

    You can do this by logging into your HMRC account.

    If you are unable to set a plan up online, you may be able to do so by calling HMRC on 0300 200 3820. You will need to provide details of your income and outgoings.

    Where an arrangement is set up, you will be charged interest on the tax paid after the due date. However, penalties are not applied. The arrangement is designed to be flexible and if you are able to you can clear it early to save interest. If you struggle to meet the repayments under the arrangement, the best course of action is to contact HMRC to try and renegotiate the agreement, for example to pay your tax over a longer period. If you fall behind or do not pay what you owe and do not agree a revised plan with HMRC, they may take action to recover what you owe.

    HMRC currently charge interest at 2.5% above base. This is to increase to 4% above base from April 2025. If you are able to borrow money at a lower rate, it may be preferable to take out a loan to pay your tax than to use a Time to Pay Arrangement.

    Budget Payment Plans

    Looking ahead, you may find it easier to set aside some money to pay your tax bills. While you can simply have a separate bank account for this purpose, you may prefer instead to set up a Budget Payment Plan with HMRC so that you cannot dip into the account in the year. A Budget Payment Plan allows you to put money aside for your next Self Assessment bill by making regular weekly or monthly payments to HMRC. If the amount put aside is less than the amount you owe, the balance must be paid by the due date. If you have put aside more than you need, you can ask for a refund. You can pause payments for up to six months.

    As long as your tax affairs are up to date, you can set up a Budget Payment Plan through your online HMRC account.

    Review payments on account

    If your 2023/24 tax and Class 4 NIC bill is more than £1,000 and you do not pay at least 80% of your tax through deduction at source, such as via PAYE, you will need to make payments on account of your 2024/25 tax liability. Each payment is 50% of your tax and Class 4 bill for 2023/24 and payments are due on 31 January 2025 and 31 July 2025. It is advisable to review your payments on account. If your income has fallen and you expect to owe less for 2024/25 than for 2023/24, you can opt to reduce your payments on account. However, if you reduce them too much, interest will be charged on the shortfall.

  • CGT 'traps'

    CGT ‘traps’

    A selection of capital gains tax issues involving trusts.

    Trusts can be used for a wide variety of purposes, such as asset protection or passing family wealth down generations. From a tax perspective, trusts need to be handled carefully to prevent unexpected and unwelcome consequences. This article highlights a selection of capital gains tax (CGT) issues. However, remember to also consider other potentially relevant taxes (e.g., inheritance tax (IHT) and income tax) in advance of any events or transactions involving trusts.

    Give it away…properly!

    If the trust’s creator (settlor) gifts an asset to the trust (e.g., an investment property), this will be a deemed disposal at market value for CGT purposes. This could result in a chargeable gain for the settlor, even though no proceeds are received for the property. A form of CGT relief (holdover relief) generally applies to defer gains on transfers of assets on which IHT is immediately chargeable, such as the gift of a property to a discretionary trust (TCGA 1992, s 260(2)(d)). However, this relief is subject to various conditions and exceptions, including that the trust must not be ‘settlor interested’, such as where a ‘dependent child’ of the settlor (i.e., a child, including a stepchild, who is under 18 years old, unmarried and does not have a civil partner) can benefit from the trust. Thus, when setting up a trust, consider the trust’s potential beneficiaries carefully.

    Sharp claws

    A separate form of holdover relief is potentially available for gifts of business assets (TCGA 1992, s 165). However, the held-over gain on the disposal may be ‘clawed back’ from the transferor in certain circumstances. For example, this can arise if during the ‘clawback period’ (i.e., up to six years after the end of the tax year of disposal) the trust becomes settlor-interested. There are only limited exceptions to this anti-avoidance rule, so it would be prudent to keep a close eye on events involving the trust during the clawback period.

    Timing is everything!

    If seeking to rely on holdover relief under TCGA 1992, s 260 on the basis that a transfer out of the trust to a beneficiary results in an immediate IHT charge, the timing of the transfer may be critical to the availability of that holdover relief.

    For example, no IHT is chargeable (so no CGT holdover relief is available) on a transfer which occurs within three months of the day on which the trust commenced, or within three months following a ten-year anniversary of the trust. In other words, if no IHT is chargeable on the transfer, no holdover relief under section 260 is available either.

    Practical tip

     A holdover relief claim under TCGA 1992, s 260 can have unfortunate implications where the asset transferred is a house. For example, a parent may wish to gift a buy-to-let property into trust, which subsequently becomes the main residence of their adult child as a trust beneficiary. The parent might intend holding over any gain on the property disposal for CGT purposes (under section 260), and the trustees may intend claiming principal private residence (PPR) relief on a subsequent disposal of the property.

    However, PPR relief may be restricted or denied on the disposal of a dwelling by an individual or settlement trustees in such circumstances, if the property’s base cost has been reduced following one or more section 260 holdover claims on its earlier disposal (TCGA 1992, s 226A).

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  • When a dwelling is uninhabitable

    Stamp duty land tax (SDLT) is charged at the residential rates on residential property and at the non-residential rates on non-residential or mixed property. For the residential rates to apply, the building must be ‘used or suitable for use as a dwelling or in the process of being constructed or adapted for such use’. Where the property is derelict and cannot be used as a dwelling, SDLT is charged at the non-residential rates. If the property in question is a second or subsequent residential property, such as an investment property, this may result in a lower bill.

    However, before purchasing an investment property in a poor state of repair on the basis that the non-residential rates will apply, it is important to check that your view of what constitutes an uninhabitable dwelling is in line with what HMRC will accept as being uninhabitable. It is important to note that in HMRC’s view, 95% of refund claims submitted on the basis that a property in need of repair is not suitable for use as a single dwelling are incorrect, so the advice here is to proceed with caution.

    Mudan case

    The question of whether a property was inhabitable was considered recently by the Upper Tribunal in the case of Mudan. The case concerned whether a building which had previously been used as a dwelling and which was in need of renovation and repair at the time of purchase was ‘suitable for use as a single dwelling’.

    At the time of purchase, SDLT was paid on the basis that it was a residential property. A refund was subsequently claimed on the basis that SDLT should have been applied at the non-residential rates on the basis that the property was not suitable for occupation as a dwelling. The taxpayer contended that work needed to be done to make the property a safe place to live, as opposed to a pleasant place to live. This included rewiring and other electrical work, a new boiler, water pumps and pipes, a new roof, repairs to broken windows, new pipework and tanking of the basement due to flooding, removal of the kitchen to get rid of a bad smell and vermin and the removal of lots of rubbish.

    The First Tier Tribunal found that, despite the fact that the property was not in a state such that a reasonable buyer might be expected to move in straight away, it was capable of use as a dwelling. It had been recently used as such and was structurally sound.

    On appeal, the Upper Tribunal also found for HMRC, concluding that the property was suitable for use as a dwelling and liable to the residential rates of SDLT. The following findings are worthy of note:

    Being suitable for ‘use as a dwelling’ is not the same thing as a property being ready for immediate occupation.

    It is necessary to assess the extent to which the building has the fundamental characteristics of a dwelling and is structurally sound.

    If a property has previously been used as a dwelling, this will be relevant in considering whether it is suitable for use as a dwelling.

    The question to consider is whether the works of repair and renovation are such that the building no longer has the characteristics of dwelling.

    Takeaways

    A clear distinction is drawn between a derelict property and one that is in need of modernisation. Work such as replacing kitchens and bathrooms, new boilers, rewiring, substantial repairs to windows, floors or the roof, damp proofing and repairing flood damage do not make a property unsuitable for use as a dwelling, even if the need to do this work means that the property cannot be reasonably occupied until it is done. To count as derelict for SDLT purposes, it would need to be structurally unsound or damaged to the point that normal repair, renovation or modernisation work will not resolve the issue. Most doer-uppers will not fall into this category.

  • Cycle to work tax-free

    As the cost-of-living crisis deepens, many employees are looking to save money. One option is to cut the cost of the commute by cycling to work. There can be tax benefits for this too.

    Exemption for employer-provided cycles

    Employees can enjoy the use of employer-provided cycles and cyclists’ safety equipment without having to pay tax on the associated benefit as long as the following conditions are met:

    1. There is no transfer of property in the cycle or equipment – it remains the property of the employer.

    2. The employer uses the cycle and/or equipment mainly for qualifying journeys. These are journeys between home and work and business journeys.

    3. The cycles and/or equipment are made available to the employees who want to make use of them. It is not necessary for each employee to have their own dedicated bike; the employer can operate a pool system where employees who want to borrow a bike can do so from a pool.

    Salary sacrifice

    A Cycle to Work scheme combines a salary sacrifice arrangement with hire agreement. There are a number of commercial providers offering such schemes, which are popular.

    Under the scheme, the employee enters into a salary sacrifice scheme and gives up part of his or her salary in return for the provision of a cycle. The employee enters into a hire agreement, under which they hire the cycle from either the employer or a third party. The hire is paid for by the sacrificed salary.

    As long as the above conditions are met, the provision of the cycle is exempt from tax. It is important to stress here that ownership of the cycle must not at this point pass to the employee. As employer provided cycles are protected from the operation of the alternative valuation rules, the exemption is not lost by using a salary sacrifice scheme. The arrangement allows the employee to save tax on the salary given up, and both the employer and employee to save Class 1 National Insurance.

    Cycle to work schemes typically run for three years. At the end of the period, the employee has three options:

    1. Extend the hire agreement.

    2. Return the cycle and equipment.

    3. Buy the cycle and equipment.

    There are no tax consequences if the employee chooses option 1 or 2. If the employee decides to buy the bike, as long the amount paid is at least equal to the market value of the bike at the time of the transfer, there is no tax to pay. However, if the amount paid is less than the market value, the shortfall is a taxable benefit.

    HMRC recognise that it can be difficult to establish the market value of a second-hand bike. Consequently, a simplified approach can be used under which no tax charge will arise as long as the employee pays at least the percentage of the original value for the age and original cost of the bike as shown in the table below.

    Age of cycle   Acceptable disposal value (% of original price)

                          Original price < £500  Original price £500 or more

    1 year                      18%                           25%

    18 months               16%                           21%

    2 years                    13%                           17%

    3 years                      8%                           12%

    4 years                      3%                             7%

    5 years                     Negligible                   2%

    6 years & over         Negligible                   Negligible

    So, for example, if an employee pays at least £24 for a cycle costing £300 (8% of £300) at the end of a 3-year hire period there will be no tax to pay on the transfer.

  • Gift the holiday let by 5.4.25 to benefit from hold-over relief

    The favourable tax regime for furnished holiday lettings is to come to an end on 5 April 2025. This will mean that landlords of furnished holiday lettings will lose access to a range of valuable capital gains tax reliefs, including gift hold-over relief.

    Nature of the relief

    Gift hold-over relief is a capital gains tax relief that may be available on gifts of business assets. Where the relief is claimed, the capital gains tax that would otherwise be payable on the gift is deferred until the recipient sells or otherwise disposes of the business asset. Effect is given to the relief by reducing the transferee’s base cost of the asset by the amount of the gain held over. The relief may also be available where an asset is sold for less than it is worth to help the buyer.

    As regards business assets, to qualify, the person giving away the assets must be a sole trader or a partner in a business, or have at least 5% of the voting rights in a personal company. The assets given away must be used in the business or by the personal company.

    The relief must be claimed jointly by the transferor and the transferee by completing a claim for hold-over relief form. The form must be submitted with their Self Assessment tax returns.

    Application to furnished holiday lets

    From an inheritance tax perspective, it can be beneficial to give away a property during the transferor’s lifetime. As long as they survive seven years from the date of the gift, there will be no inheritance tax to pay. However, in the absence of a relief, a capital gains tax charge may arise on the gift. The capital gains tax payable on a gift to a connected person is calculated on the market value of the asset. Consequently, without relief, there may be tax to pay but no proceeds from which to pay it. Claiming gift hold-over relief overcomes this, delaying the capital gains tax bill until the recipient sells the asset. This is useful if, say, a landlord wants to pass on their holiday let to a son or daughter.

    However, time is running short to take advantage of this. From 6 April 2025, holiday lets will be treated in the same way as other residential lets, and will not be able to benefit from the relief. Consequently, the gift must be made on or before 5 April 2025 to access the relief.

    Example

    Betty has had a holiday let for many years. She is planning on retiring and wants to give her holiday let to her daughter, Lucy. Betty purchased the cottage in 2004 for £120,000. Its current market value is £380,000.

    If Betty makes the gift before 6 April 2025 and Betty and Lucy claim gift hold-over relief, Betty will have no capital gains tax to pay on the gain of £260,000. The gain is held over. Lucy’s base cost is reduced by the amount of the held-over gain to £120,000 (£380,000 – £260,000). When Lucy sells the cottage, her gain will be worked out as if the cottage had cost her £120,000, rather than by reference to its market value when she acquired it.

    If Betty does not make the gift until after 5 April 2025, she will not be able to claim gift hold-over relief and will pay capital gains tax on the gain of £260,000. If she is a higher rate taxpayer, the bill will be £62,400 (24% of £260,000), assuming she has already used her annual exempt amount. She will need to pay this within 60 days of completion.

  • What expenses can you deduct if you are self-employed?

    If you are self-employed, you will pay tax on your taxable profit. In working out your taxable profit, you can deduct certain expenses that you have incurred in running your business. The basic rule is that expenses can be deducted if they are incurred wholly and exclusively for the purposes of the trade.

    This rule precludes a deduction for private expenditure. Where possible, it is advisable to use separate bank accounts for business and personal expenditure to keep them separate and reduce the risk of missing business expenses or deducting private expenses in error.

    Where an expense has both a private and a personal element, it is permissible to claim a deduction for the business part, as long as the business expenditure and the private expenditure can be identified separately. This may be the case, for example, where a car is used for both business and personal travel. Here a deduction for business travel could be claimed using the simplified rates published by HMRC. However, where it is not possible to separate the business and personal costs and the expenditure has a dual purpose, a deduction is not permitted. An example of this would be everyday clothes worn for work, as even if the clothes are only worn for work, they also provide the personal benefits of warmth and decency.

    If you use the cash basis, you can claim a deduction for revenue expenditure and also capital expenditure where it is of a type for which a deduction is allowed under the cash basis. However, if you use traditional accounting, you can only deduct revenue expenditure; relief for capital expenditure is given in the form of capital allowances.

    Typical expenses

    A business may incur some or all of the following expenses, which can be deducted in calculating its taxable profit, as long as the costs are incurred wholly and exclusively for the purposes of the business:

    Office costs, such as stationery and printing costs and phone bills

    Travel costs, such as fuel, train, taxi and bus fares, or parking

    Uniforms bearing the business’s logo or name (but not ordinary everyday clothing)

    Goods purchased for resale

    Raw materials

    Costs related to the business premises, such as rent, light and heat

    Insurance

    Advertising or marketing costs.

    Trading allowance

    Rather than claiming a deduction for your actual expenses, you can instead opt to deduct the £1,000 trading allowance. This will be advantageous if your actual expenses are less than £1,000. If your gross trading income (before deducting expenses) is £1,000 or less, you do not need to pay tax on it, or report it to HMRC.

    Simplified expenses

    To save work, instead of deducting actual expenses in relation to vehicles and expenses incurred if you run your business from home, you can use simplified expenses to work out the deduction. You can also use simplified expenses to work out the private use disallowance if you live in your business premises (as might be the case, for example, if you run a Bed and Breakfast).

    Records

    It is important to keep good business records so that you can identify your expenses and take them into account when working out your taxable profit. If you overlook deductible expenses, you will pay more tax than you need to.

  • VAT bad debt relief

    If you are a VAT-registered business you must charge VAT when you make taxable supplies. You must also pay over the difference between VAT you have charged and the VAT that you have suffered to HMRC (or, where a scheme such as the flat rate scheme is used, the amount due to HMRC under the scheme rules). Assuming your customers pay their bills, it is the customer who provides the funds for the output tax which must be passed on to HMRC and from which you can recover any input tax that you have incurred.

    But what happens if the customer cannot or will not pay their bill?

    If you are not paid for supplies of goods or services that you have made to a customer on which you have charged VAT, you may be able to claim relief from VAT on the bad debts that you have incurred. Conversely, if you do not pay bills on which you have reclaimed input VAT, you may need to repay that VAT.

    Bad debts

    You can claim relief for VAT on bad debts if the following conditions are met.

    • You have already accounted for the VAT on the supplies and paid it to HMRC.
    • You have written off the bad debt in your day-to-day VAT account and transferred it to a separate bad debt account.
    • The value of the supply is not more than the customary selling price.
    • The debt has not been paid, sold or factored under a valid legal assignment.
    • The debt has remained unpaid for a period of 6 months from the later of the time that the payment was due and payable and the date that the supply was made.

    It should be noted that if you use the cash accounting scheme or a retail scheme that allows you to adjust your daily takings for opening and closing debtors, a claim for bad debt relief is unnecessary as VAT is only paid on amounts that you have actually received from your customers.

    You must wait at least 6 months from the later of the date on which the payment was due and payable and the date of the supply before making a claim. The claim must be made within 4 years and 6 months from that date. You can claim the relief in your VAT return, but the claim cannot be made in a return for a VAT accounting earlier than the one in which you become entitled to the relief.

    The need to wait 6 months before making the claim means that you will have to pay the VAT over to HMRC in the first instance (and meet the cost of this) before claiming it back.

    You must also notify your defaulting customer that you have made a claim for bad debt relief.

    Repaying input tax

    If you do not pay a supplier and you have reclaimed VAT on that supply, you must repay the input tax if the debt remains unpaid 6 months from the later of the date of the supply or date on which the payment was due. If you are given time to pay (for example, payment terms are 30 days), the clock starts from the date payment is due rather than the invoice date.

    To make the repayment, you should make a negative entry in your VAT return and account for the repayment in the return for the period in which the repayment became due.

  • Tax efficient ways of selling your company

    If economic advisers are to be believed then we are heading into a recession lasting at least a year and every recession brings with it business casualties. Some companies are pre-empting and selling up now. When selling a private limited company you have two possible routes: a sale of the company’s shares, and/or a sale of the company’s assets.

    Under a share sale, the buyer acquires all the company’s shares and the company continues with the buyer as the new owner. With an asset sale, the buyer will acquire all or certain assets of the company, and they may also assume certain liabilities associated with those assets. The buyer takes over ownership of the assets, leaving the company as a ‘shell’ which is then closed down after the sale. It is normally more beneficial to sell company shares rather than go down the asset sale route because the latter brings with it the problem of extracting the sale proceeds from the company which could lead to a double tax charge.

    Usually, the sale proceeds are in cash but that need not necessarily be the case - sometimes they may be in the form of loan notes (Qualifying Corporate Bonds) or a mixture of both.

    Cash or loan notes?

    Cash

    Selling shares in a company brings with it the advantage of claiming Business Asset Disposal Relief (BADR) which is a major attraction for the seller. However, there are conditions which, if not met, result in a loss of relief.

    BADR is not a ‘relief’, but a special CGT rate applying to gains realised on the disposal of certain qualifying business assets. A claim to BADR charges CGT at 10% and, as such, is particularly beneficial to higher and additional rate taxpayers who otherwise would be charged 20%.

    The fundamental requirement for BADR is that the seller is required to work for the company (as a director or employee). The disposal must be 'qualifying' which includes a material disposal of business assets. Business assets for this purpose include all or part of a trade, qualifying share disposals by directors (or, if relevant, employees), or assets of the trade.

    The claim is subject to an overriding lifetime allowance claimable by any individual -- currently £1m. BADR must be claimed on or before the first anniversary of the 31 January following the tax year in which the disposal takes place.

    Loan Notes

    If the shares are sold at a gain, this is usually taxed in the year in which the sale contract is agreed but the gain can be reduced or at least deferred by paying the seller wholly or partly in fixed-interest loan notes (qualifying corporate bonds - QCB) spread over possibly several years. Essentially these loan notes are IOUs, usually coming with restrictions on when they can be encashed. Under special rules when shares are sold in exchange for QCBs, a capital gain is calculated as if it is chargeable when the QCB is redeemed, disposed of or ceases to qualify as a QCB.

    The main disadvantage is that BADR cannot be claimed by taking these notes. However, this may be more tax effective than first thought as spreading the gain can lower the overall tax burden compared with taking all the sale proceeds as cash (even if BADR can be claimed). Spreading over several years will enable the use of the annual allowance (if not otherwise used each year) and lower tax rates may mean that the tax bill is lower overall than taking all the money in one go. It should be noted that this practice may not reduce the tax bill as much as it would before the Autumn Statement. In that statement, the Chancellor announced that the annual exempt amount is to be cut from £12,300 to £6,000 from 6 April 2023 and then halved again to £3,000 from 6 April 2024.

    However, to take advantage of this tax planning, the company needs to be the seller's company when the QCBs are redeemed. A way of achieving this is for the seller to negotiate to remain with the company as a director or employee and importantly, maintain a 5% shareholding. Further, if the seller was married they could transfer some of the loan notes to the spouse before redeeming them which would further reduce the tax bill.

  • Using ISAs to benefit from tax-free savings income

    A combination of higher interest rates and stealth taxation may mean that you are now paying tax on savings income for the first time. If this is the case, it may be worth taking out an Individual Savings Account (ISA) to enjoy more of your investment income tax-free. ISAs are available from a number of financial institutions, including banks and building societies, credit unions, friendly societies, stockbrokers, peer-to-peer lending services and crowdfunding companies.

    There are different types of ISAs for persons aged 18 and over:

    • cash ISA;
    • stocks and shares ISA;
    • innovative finance ISA;
    • Lifetime ISA.

    The previous Government had announced plans to introduce a British ISA. However, the current Government are not going ahead with it.

    There is also a Junior ISA for children under the age of 18.

    ISA limit

    There is an annual ISA investment limit of £20,000 in a tax year. The limit may be invested in a single account or spread across different types of accounts. The maximum amount that can be invested in a Lifetime ISA is £4,000 a year. Spouses and civil partners each have their own limit.

    A separate limit of £9,000 per year applies to Junior ISAs.

    Cash ISA

    Savings in a cash ISA can be held in bank and building society accounts and in some National Savings products. Interest earned on savings held within a cash ISA is tax-free.

    Stocks and shares ISA

    Investments within a stocks and shares ISA can include shares in companies, unit trusts and investment funds, corporate bonds and Government bonds. However, shares owned in a personal capacity cannot be transferred into a stocks and shares ISA, although it is possible to transfer shares from an employee share scheme into an ISA.

    Income and gains from the investments held within the ISA are tax-free.

    Innovative finance ISA

    Investments within an innovative finance ISA can include peer-to-peer loans (i.e. loans given to other people or businesses without using a bank), crowdfunding debentures (i.e. investments in a business by buying its debt) and funds where the notice or redemption period means that the funds cannot be held in a stocks and shares ISA. Arrangements that are already in existence outside the innovative finance ISA cannot be transferred into an innovative finance ISA. Income and gains on investments within an innovative finance ISA are tax-free.

    Lifetime ISA

    A Lifetime ISA is designed to help people to save either for their first home or for retirement. Cash and stocks and shares can be held in a Lifetime ISA. Returns are tax-free. Lifetime ISAs also benefit from a tax-free Government bonus equal to 25% of the amount saved, capped at £1,000 a year. However, there are more conditions than for other ISAs.

    The maximum amount that can be invested in a Lifetime ISA is £4,000 a year. This counts towards the overall limit on investments in ISAs, set at £20,000 per tax year.

    A person must be aged 18 or over and under 40 to open a Lifetime ISA and the first payment must be made into the account before the individual turns 40. Once an account is open, the individual can continue to contribute up to £4,000 a year until they reach the age of 50. Beyond age 50, the account remains open and will continue to earn interest, but no further deposits can be made and no further government bonuses will be paid.

    Money can only be withdrawn from a Lifetime ISA without penalty where it is used to buy a first home once the individual has reached age 60 or if they are terminally ill with less than 12 months to live.

    On the face of it, the 25% Government bonus makes a Lifetime ISA an attractive option for saving for a deposit for a first home. However, the money in a Lifetime ISA can only be used in this way if the home is purchased with a mortgage and does not cost more than £450,000. In London and other areas with high property prices, buyers may struggle to find a first home within this price bracket. If a first home is purchased for more than this, the saver has the choice of either leaving the funds in the account until they reach the age of 60 or withdrawing the money saved and forfeiting the government bonus. The bonus will be clawed back if the funds are withdrawn other than for one of the three permitted reasons.

    Junior ISAs

    A Junior ISA is a long-term tax-free savings account for children. There are two types of Junior ISA, a cash ISA or a stocks and shares ISA and a child can have one or both types. The account can be opened by a parent or a guardian with parental responsibility. However, the money belongs to the child. As any interest is tax-free and not taxed on the parent, a Junior ISA is an attractive option for a parent wishing to save for their child. The child can take control of the account when they reach the age of 16, but cannot withdraw the money until they turn 18.

  • Mileage allowance payments

    To save work, employers can pay employees a mileage allowance if they use their own car for business journeys. The Government have recently cleared up confusion as to what can be paid tax-free, confirming the maximum tax-free amount.

    Mileage allowance payments

    The approved mileage allowance payments system is a simplified system that allows employers to pay tax-free mileage allowance payments to employees who use their cars for business travel. Under the system, payments can be made tax-free up to the ‘approved amount’.

    A similar, but not identical, system applies for National Insurance purposes.

    The approved amount

    The approved amount for tax is calculated for the tax year as a whole and is simply the reimbursed business mileage for the tax year multiplied by the tax-free mileage rates for the type of vehicle used by the employee. Rates are set for cars and vans, motor cycles and cycles and are as shown in the table below. They have been unchanged since 2011/12.

    Example

    Mo uses his own car for business and drives 12,350 miles in the tax year. The approved amount is £5,087.50 (10,000 miles @ 45p per mile + 2,350 miles @ 25p per mile).

    Any payments made in excess of the approved amount are taxable and must be reported to HMRC on the employee’s P11D. If, on the other hand, the employer does not pay a mileage allowance or pays less than the approved amount, the employee can claim a deduction for the difference between the approved amount and the amount actually paid, if any.

    Confusion

    Earlier in the year, a petition went before Parliament calling for an increase in the advisory rate from 45 pence per mile to 60 pence per mile to reflect the increases in fuel prices since 2011. Parliament rejected the petition stating that the rates remained adequate as they covered all running costs and the fuel element was only a small part. However, in their response, they pointed out that employers could pay higher amounts tax-free where this represented the amount of actual expenditure and could be substantiated:

    ‘The AMAP rate is advisory. Organisations can choose to reimburse more than the advisory rate, without the recipient being liable for a tax charge, provided that evidence of expenditure is provided.’

    The Government subsequently backtracked on this, stating in a written Parliamentary statement that:

    ‘The response [to the petition] stated that actual expenditure in relation to business mileage could be reimbursed free of Income Tax and National Insurance contributions. This is in fact only possible for volunteer drivers. Where an employer reimburses more than the AMAP rate, Income Tax and National Insurance are due on the difference. The AMAP rate exists to reduce the administrative burden on employers.’

    Maximum tax-free amount

    The maximum amount that can therefore be paid tax-free to employees using their own car for work is the approved amount, regardless of the car that they drive or the actual costs incurred. However, if the employer wishes to pay more, car sharing could be encouraged and the employer could also pay passenger payments (of 5 pence per mile) for each colleague that the driver gives a lift to (providing the journey is also a business journey for them).

    For company car drivers, the maximum tax-free amount that can be paid is governed by the prevailing advisory fuel rates published by HMRC.

  • The tax implications of buying a commercial property at auction

    Purchasing a commercial property at auction is a common occurrence. Although usually the sale or lease of a commercial property is exempt from VAT, sometimes the commercial property listed for auction is being sold in circumstances where the question of whether a charge to VAT arises. HMRC deems 'commercial property' as a non-residential building such as a shop, office, warehouse, restaurant, farm, etc. and includes some student accommodation, hotels and care homes. If a business is selling a commercial property, it will be making an exempt supply, therefore it cannot recover any of the VAT associated with the selling costs.

    When VAT is chargeable on commercial buildings

    The exception to the sale of a commercial property being VAT exempt is on the freehold sale of a new (less than three years old) commercial property (which is standard rated for VAT). Student accommodation, including halls of residence, is exempt, provided that the appropriate certification is met, where necessary. Otherwise, no VAT is claimable unless the owner/seller has elected to 'opt to tax'.

    Why would you 'opt to tax'?

    The option to tax allows a business to charge VAT at the standard rate on the sale or rental of commercial property, transforming what would otherwise be an exempt supply into a taxable one. By taxing a property, a business can reclaim the VAT on costs related to that property, such as refurbishment or construction costs.

    Most businesses do not need to opt to tax their trading premises as they will be using them to make taxable supplies in their everyday business (i.e. the business will not be making supplies of the property, but will be making supplies from the property). Therefore 'opting to tax' only needs to be considered if the intention is to rent out the property. The main benefit of the election is that the business can reclaim all the VAT suffered on the purchase, the associated professional costs and any ongoing expenses. The 'pay-off' for opting to tax will be that the landlord will have to charge VAT on rent and service charges and, importantly, when selling the property. If the tenant of the property is VAT registered, charging VAT would have no implications. However, if the tenant is not VAT registered, (e.g. small companies, charities, financial service companies, etc.), VAT would be an additional cost to the tenant.

    Can you change your mind?

    An election to opt to tax can be made at any time – it does not have to be on purchase or first occupation. The business may find that when it first occupies the property there is no need to opt to tax, but later may decide that it is beneficial to do so. If this is the case then it can then claim at a later date.

    Option to tax on mixed-use property

    When a property is of mixed-use, e.g. a shop below with flats above, the option to tax is only applicable on the commercial part of the property and not the residential part. When bidding at auction, the final bid price will be unknown until the hammer goes down. Therefore, with a mixed-use property, the split between the VAT standard rated commercial element (under the opt to tax) and the VAT exempt residential units will need to be apportioned on the purchase invoice. Note that VAT is charged on the buyer’s premium payable to the auctioneer (if applicable), whether or not the seller has opted to tax the property.

    Practical point

    When intending to purchase a commercial property at auction, it is important to make a claim to opt to tax beforehand, to enable recovery of the VAT paid on purchase. If the auction bid is unsuccessful, the election can be cancelled within six months or automatically lapses after six years.

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 01332 202660

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Adrian Mooy & Co - Accountants in Derby
61 Friar Gate Derby, Derbyshire DE1 1DJ
Phone: 01332 202660 Hours: Mon-Fri 9.00am - 5:00pm

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Adrian Mooy & Co is the trading name of Adrian Mooy & Co Ltd.  Registered in England No. 05770414.

Registered office: 61 Friar Gate, Derby, Derbyshire, DE1 1DJ   T: 01332 202660

Adrian Mooy & Co Ltd  -  61 Friar Gate  Derby  DE1 1DJ  -  adrian@adrianmooy.com

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